FOUNDING PILOT — 3 BUSINESSES AUTOMATED · 2 SPOTS OPEN AT $7,500 — CLAIM YOUR SPOT →
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DONE-FOR-YOU AI AUTOMATION · BAY AREA · 2 FOUNDING SPOTS OPEN

We build AI systems that save your team 10–20 hours every week.

We identify your most time-consuming workflow, automate it with AI, and deploy it into the tools your team already uses. In 30 days you'll have a working system — guaranteed.

✓ Fully deployed AI workflow
✓ Written SOPs + documentation
✓ Live performance dashboard
✓ Measured time savings
Book a free 30-min call → See how it works
No pitch deck. No sales cycle. A working diagnosis in 30 minutes.
PROOF — INSTALL FILE 001
40% sales increase
in one month.

"I gained more confidence in business operations. Now I feel like a business owner who can grow and operate with growth in mind."

Stas G. — OwnerAndy's Auto Sport
3×Weekly output
$162K/mo revenue leads
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This is not a chatbot. Not a consultant. Not a course.

✗ NOT A CHATBOT

Not ChatGPT with a custom prompt

Real systems wired into real tools, running on real data.

✗ NOT A CONSULTANT

No strategy decks, no recommendations

You get a working system, not a slide with next steps.

✗ NOT A COURSE

We build it and deploy it for you

Your team doesn't learn AI. They just use the workflow.

What we are: a small team that builds AI automations inside your existing business tools, deploys them into your real workflows, and hands them back running — with proof they're working.
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The Gap

Most companies don't have an AI problem. They have a workflow problem.

You've probably already bought AI tools. The problem isn't access to AI — it's getting AI to do the actual work your team does every day.
YOUR TEAM IS STILL SPENDING HOURS EVERY WEEK ON:
  • 01 Scheduling and calendar management
  • 02 Weekly reporting and data entry
  • 03 Customer follow-up and lead routing
  • 04 Meeting summaries and action items
  • 05 Document creation and internal requests
REF: 004
What We Actually Build

Depending on your business, we might deploy:

01
Automated reporting systems
OPS
02
Meeting note + action-item agents
OPS
03
Lead qualification workflows
SALES
04
Client onboarding automation
CLIENT
05
Internal helpdesk assistants
INTERNAL
06
Proposal generation systems
SALES
07
Operations dashboards
OPS
08
Invoice + vendor reconciliation
FINANCE
09
Intake + triage agents
CLIENT
10
Your workflow — book a call
OPEN

Every solution is built around your highest-cost operational bottleneck. Not a demo. Not a training course. A working system your team uses immediately. Don't see your use case? Book a call and we'll find yours.

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How We Work

Four steps. Each one ends with something in your hands.

▶
01
DAYS 1–7

Find the Bottleneck

We interview your team and map the process consuming the most time. No guesswork — we follow the hours.

You walk away with

A clear automation opportunity with measurable ROI — you know exactly what we're fixing before we build.

02
DAYS 8–21

Build the Solution

We build an AI workflow using your existing tools and data. You stay in the loop. We iterate until it's stable.

You walk away with

A functioning automation running on real data from your actual business — not a demo environment.

03
DAYS 22–30

Deploy and Test

We launch on real work, monitor performance live, and refine until it operates reliably — before handoff.

You walk away with

An AI workflow your team uses immediately, with written SOPs so anyone can operate it.

04
DAY 30 →

Measure and Improve

We track time savings and business impact on a shared dashboard. Raise a ticket if something needs fixing.

You walk away with

Proof — in numbers — that it's delivering value. Not a promise. A dashboard you can point to.

REF: 006
What This Looks Like In Practice

Before and after. Same team, fewer hours.

You don't need your exact industry on this list — you need to see the pattern: repetitive manual task → automated.

EXAMPLE 01 — OPERATIONS6 HRS/WEEK SAVED
BEFORE

Ops manager manually compiles data from three tools every Monday, formats a weekly report in Google Docs, emails five stakeholders. Takes 6 hours.

AFTER

AI gathers data from all three systems, generates the formatted report, emails stakeholders, logs completion to the dashboard. Runs Sunday night. Zero human time.

EXAMPLE 02 — SALES8 HRS/WEEK SAVED
BEFORE

Sales team reviews every inbound lead by hand, drafts a first-touch email, updates the CRM, routes the prospect to the right rep. Eight hours a week across the team.

AFTER

AI scores the lead, drafts a personalized first-touch email, updates the CRM, and routes the prospect — all within 5 minutes of form submission.

EXAMPLE 03 — CLIENT SERVICES4 HRS/WEEK SAVED
BEFORE

Account manager collects campaign data from multiple platforms, builds a client report in a template, writes a summary, sends it. Four hours per client per month.

AFTER

AI pulls data from all platforms, generates the formatted report with a written summary, sends it to the client on schedule. AM reviews in 10 minutes.

EXAMPLE 04 — MEDICAL / PROFESSIONAL5 HRS/WEEK SAVED
BEFORE

Front desk staff process new patient intake forms, summarize them, enter data into the chart system, notify the care team. 20–30 minutes per patient.

AFTER

New patient form triggers the intake agent: summary generated, data entered, chart pre-loaded, care team notified — all before the patient arrives.

REF: 007
Included With Every Install

Your dashboard. Where the guarantee lives.

Watch every workflow and agent we build, raise tickets, and track your Key Results in real time.

ACME CO — OPS DASHBOARDAll systems operational
22 ▲Hrs recovered / wk
7Workflows live
4m ▼Avg cycle time
1Open tickets
Lead intake → routing · ran 2m agoLIVE
Invoice reconciliation · ran 14m agoLIVE
Client onboarding agent · ran 1h agoLIVE
Weekly report builder · scheduled 9:00aQUEUED

Illustrative preview. Your dashboard is configured to your workflows and Key Results during onboarding.

REF: 008
Install Options

Pilot it. Build it. We run it.

Who this is for

  • Teams of 5–100 people
  • Founder-led companies
  • Professional services firms
  • Marketing + creative agencies
  • Operations-heavy businesses
  • Medical + clinical practices
  • Law firms and consultancies
  • Restaurant groups + hospitality

Typical results

  • 10–20 hrs/week recovered
  • Faster response times
  • Fewer manual errors
  • Better operational visibility

20 hrs/week of manual reporting at $100/hr is $104,000 a year. Do that math before you look right.

FOUNDING RATE — 2 SPOTS REMAINING

Pilot Install

$7,500 $12,500
One-time · 30 days
  • ✓ Highest-cost workflow mapped + baseline measured
  • ✓ AI system built and deployed into your stack
  • ✓ Written SOPs + team training session
  • ✓ Live client dashboard — metrics and tickets
  • ✓ Documented case study (in exchange for founding rate)
GUARANTEE

Measurable improvement against your baseline by Day 30 — or we keep building for free. Tracked live on your dashboard. Not a promise — a number you can watch.

Claim your spot →
TAILORED TO YOUR BUSINESS

Custom AI System

Scoped
One-time install · ~45 days
  • ✓ Discovery call + thorough audit of your workflows
  • ✓ We pinpoint where AI drives measurable results
  • ✓ A custom plan with clear targets and pricing — then we build
  • ✓ Full client dashboard, SOPs, and support
GUARANTEE

The result we agree on in the audit, measured live on your dashboard — or we keep building free.

Book a call
WE RUN YOUR AI WORKFORCE

Managed

Monthly
Ongoing partnership
  • ✓ We host, monitor, and keep every agent running
  • ✓ Troubleshooting + fixes — raise a ticket, we handle it
  • ✓ Ongoing improvements + new builds as you grow
  • ✓ Your AI workforce, managed
GUARANTEE

Every agent watched on your dashboard — we catch and fix issues before they cost you.

Book a call

Every install includes the full client dashboard — monitoring, tickets, Key Results, and your ops roadmap. Take your system fully in-house anytime; buyout available.

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Early Installs

Founders who stopped doing it manually.

40% sales increase in 1 month · 3× weekly output
"I gained more confidence in business operations. Now I feel like a business owner who can grow and operate with growth in mind."
Stas G. — OwnerAndy's Auto Sport
$162K/month in revenue leads — and growing
"AI Operative built the pipeline that turned our production work into a predictable lead engine. The system runs itself."
G. Bains — FounderB.Co — Video Production
1K → 12K daily Instagram views · 3K → 16K daily site visits
"We were able to jumpstart our marketing and SEO — and keep this business alive. AI Operative gave us back the growth we thought we'd lost."
Owner — FounderThe Canine University
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Common Questions

Before you book the call.

How long does implementation actually take?

The Founding Pilot is 30 days from the diagnostic session to handoff. Week 1 is workflow mapping. Weeks 2–4 are build and deploy. Day 30 you receive the running system, written SOPs, and a handoff session.

What tools and software do you work with?

We deploy into whatever your team already uses — Notion, Slack, Gmail, HubSpot, Airtable, Zapier, Make, Typeform, Google Sheets, Calendly, and more. You don't adopt new software. We wire AI into your existing stack.

What if my team doesn't know how to use AI?

That's the point. We install the system so your team doesn't need to know how AI works — they just use the workflow. SOPs are written in plain language. Handoff includes a training session. It's designed to run without expertise.

How is this different from hiring an AI consultant?

Consultants give you a plan. We give you a running system. Nothing is handed off as a slide deck or a recommendation. At the end of 30 days, a workflow is live in your stack and your team is using it.

Can we do more than one workflow after the pilot?

Yes — that's the path. The Pilot Install proves out one process fast. From there we scope each next step to the result you want, and guarantee it against a measured baseline — not to a fixed number of workflows.

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The Operators

Built by founders who ran the ops first.

Jonathan Jair — Co-Founder, AI Operative

Jonathan Jair

Co-Founder — AI Operative

Ran operations at a Bay Area talent agency. Watched the same manual workflows eat 20+ hours a week. Built AI systems to fix it. Now installs them for founder-led businesses across the Bay.

Gagan G Bains — Co-Founder, AI Operative

Gagan "G" Bains

Co-Founder — AI Operative

Operated a video production agency — managed client delivery pipelines and vendor coordination across 10+ concurrent productions. Knows exactly where founder time disappears, and how to build systems that give it back.

Our Mandate

"AI installed into your operations in 30 days. Done-for-you. Measurable. Handed back running."

REF: 012 — FOUNDING PILOT — 2 SPOTS REMAINING

One workflow. Thirty days. $7,500.

Book a free 30-minute call — we'll identify your highest-value workflow and tell you exactly what gets built.

Book a call — free 30 min → See how we work
No pitch deck. No sales cycle. A working diagnosis in 30 minutes.